There aren't many things that make me mad, but when it comes to running a company, few things are more frustrating to me than lazy employees. A few months ago I started keeping closer tabs on my workers, and it became immediately clear that there were some team members that didn't care at all about things like productivity, saving money, and doing the right thing. I wanted to do something to correct the situation, so I started honing our processes, holding more team meetings, and perfecting the processes. This blog is all about streamlining your company and making things right.
Although you probably certainly understand that your employees need to print out various items in the office, you might worry that your employees are doing more printing than they should be. You might not think that there is much that you can do about it, but following these tips can help you reduce employee prints without causing too many problems.
Have Everyone Share a Printer
Having a printer in each office can be a recipe for disaster. If each employee has his or her "own" printer, he or she is sure to see no problem with printing items regularly. A better choice is to have shared printers within the office. If everyone is sharing a printer, they are sure to think a little more before printing out random things that don't necessarily need to be printed at work. Plus, this can help you keep a better eye on who is printing what and how much of an issue this really is.
Keep Printing Supplies Tucked Away
If you keep a seemingly unlimited supply of paper and printing ink near the printer, employees might not think twice about printing as needed and replenishing the stock along the way. If an employee knows that there is only a limited amount of ink or paper available, however, he or she might be more mindful about what is being printed and how often. Consider keeping ink and paper in your own office or otherwise tucked away so that employees have to come to you for needed supplies.
Talk About the Importance of Conservation
Some people just don't think about the cost or the other effects of frequent printing. They might print a lot at home, or they might not realize just how expensive printing supplies can be. Talk to your employees about how important it is to keep printing to a minimum, and discuss the facts about paper waste and the cost of printer paper and ink for your company. Once people realize just how much of an effect excessive printing can have on the business, they may start thinking a little more before randomly printing things out.
Hire a Managed Print Service
If you feel that excessive printing is a big problem in your office or if you otherwise want to look for ways to cut costs, it's a good idea to hire managed print services. A managed print service can provide valuable information and services to help you save money and other resources.
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